Top 12 Calendly Alternatives of 2024 [Free & Paid]

Gone are the days of back-and-forth emails or messages to find the perfect time for a meeting. Technological advancements have introduced many modern scheduling tools that streamline the process of setting meeting schedules. Calendly is one such top-notch scheduling software. Whether you want to schedule a sales meeting with a prospect, communicate with a partner, or have an interview with job candidates, Calendly makes it easy and quick to find the right times.

Although Calendly has a wide user base across the globe, it is observed that many users are searching for Calendly alternatives. Their preference is to find a more streamlined solution. Therefore, this guide will present the top 12 alternatives to Calendly that you can choose in 2024.

Part 1: What is Calendly?

Calendly is an online appointment scheduling software. It makes scheduling easy and automated by letting you share the available time and date for meetings and letting the other party choose one of them. This eradicates the need for back-and-forth messaging to finalize the meeting time.

The key features of Calendly include:

• Automated scheduling process by creating shareable scheduling links and booking pages.
• Send automated reminders before the meeting.
• Smart routing of the meeting to the right team member.
• Integrates with many other platforms, including Outlook, Google, iCloud, etc.
• Fulfills scheduling needs of all teams within an organization, including sales, marketing, HR, IT, etc.
• Embeds scheduling calendar directly on the website.

In short, Calendly offers many handy features to streamline appointment scheduling. However, it is not the only one in this automation field. The next part sheds light on 12 other Calendly alternatives (free and paid).

Part 2: Top 12 Calendly Alternatives 2024 [Free & Paid]

There are now many apps that offer Calendly similar automated meeting scheduling support. So, we have below shortlisted the 12 Calendly alternatives you can consider in 2024:

1. HubSpot Meeting Scheduler

HubSpot Meeting Scheduler is a meeting scheduler created by HubSpot – the leading CRM brand. It is best for sales and marketing teams.

HubSpot Meeting Scheduler lets you create meeting links and share them with customers and prospects who can easily choose the time and date of the meeting. It can integrate the scheduler into your landing pages or send links directly in email marketing, saved replies, or playbooks used by sales teams.

Main Features:

• Easy and instant creation of scheduling links.
• Direct access to all team members' calendars.
• Direct integration with HubSpot's CRM, Google Calendar, and Outlook 365.
• Create round-robin or group links to share meeting responsibilities across all the team members.
• Increase the database by adding prospects' details to your CRM.
• Create insightful reports by analyzing meeting data.

Pros:

• Easy integration of scheduling calendar on the website with no coding required.
• Flexible meeting schedules for customers.
• Design functionality to create customized scheduling pages.

Pricing Plan:

• Free: $0 (1 personal meeting link including HubSpot branding).
• Starter: $15/month/seat (1,000 personal & team meetings links).
• Professional: $90/month/seat (1,000 personal & team meetings links).

2. Doodle

Doodle is one of the top Calendly alternatives due to its feature-rich capabilities, intuitive approach, and security.

Doodle is an online professional scheduling tool that facilitates scheduling meetings for almost all purposes, such as recruitment, sales, education, non-profit, freelancers, etc. It is made for all sizes of teams. It allows you to share your availability and let the other person choose the right slot. Furthermore, it assists in scheduling 1:1 or team meetings easily.

Main Features:

• Schedule all types of work, including sales, recruitment, education, and client-facing.
• Integrate with your calendar and keep everything synced.
• Send automated confirmation and reminder messages.
• Connect to Google Meet, Webex, or Zoom and include a video link in all booked meetings.
• Brand all your booking pages and invites.
• Integrates with many platforms, including Google Calendar, Zoom, Google Meet, Teams, etc.

Pros:

• Easy to use.
• Effective group scheduling.
• Mobile accessibility.
• Seamless integration with many popular calendars.
• Automated time zone adjustments.

Pricing Plans:

• Free: $0 (1 user | 1 booking page | 1 1:1 meeting).
• Pro: $14.95/month/user (unlimited booking pages | custom branding).
• Team: $19.95/month/user (limitless features access).

3. Zoho Bookings

Zoho Bookings is part of Zoho One – a powerful business suite. It offers an extensive set of features to businesses to streamline appointment scheduling.

Zoho Bookings is an online appointment scheduler that empowers your customers to schedule meetings themselves. All you have to do is set your availability by syncing calendars, creating and sharing booking pages, and letting clients book appointments autonomously. Furthermore, it lets you share the complete team's availability so that clients can choose the person of their liking.

Main Features:

• Create customized booking pages.
• Team scheduling to empower clients to choose any team member.
• Set different scheduling rules, like time zone presets, cancellation windows, etc.
• Syncs Google, Outlook, and Zoho calendars.
• Integrates video calling tools like Google Meet, Teams, Zoom, etc.
• Automatic appointment reminders by email and SMS.
• Collect payments through different channels, like PayPal, Stripe, Razorpay, etc.

Pros:

• All-in-one appointment scheduling and payment collection tool.
• Easy way to set scheduling rules.
• Calendar syncing and video call integration.
• Timely appointment reminders.

Pricing:

• Free: $0 (1 staff).
• Basic: $8/month/staff.
• Premium: $12/month/staff.

4. Notta Meeting Scheduler

Notta Meeting Scheduler is one of the free alternatives to Calendly that works best for individuals and small businesses.

Notta Meeting Scheduler is a web-based automated scheduler app that helps easily create shareable events linked to your Google Calendar. It lets you quickly create a scheduling event in seconds by specifying the event name, description, video conferencing platform, duration, and weekly availability hours. Once the meetings are scheduled, they are visible in Google Calendar right away.

Main Features:

• Instant creation of sharable events.
• Share the booking link easily with invitees.
• Integrates with Google Calendar.
• Integrates video conferencing platform in the scheduling event.
• Records and transcribes meetings automatically.

Pros：

• No-code, easy-to-use interface.
• Streamline creating scheduling events.
• Google Calendar integration.
• More offerings in the free plan.
• Meeting recording and transcription.

Pricing Plans:

• Free: $0 (multiple booking pages).
• Pro: $14.99/month/seat.
• Business: $29.99/month/seat.
• Enterprise: Custom.

5. Acuity Scheduling

Acuity Scheduling is an online appointment scheduling software that is best suited for small businesses, especially service-based companies.

Acuity Scheduling is an all-in-one software for client scheduling, workflow automation, and secure payments. It allows you to set your availability so that clients can easily book with you on your terms. Secondly, you can enable automated appointment booking so that clients can easily book, reschedule, or cancel their appointments. It also sends automated receipts and reminder notifications.

Main Features:

• Schedule appointment booking with clients on your terms.
• Automate the entire appointment booking process.
• Create customer intake forms for better customer engagement.
• Effective no-show protection by storing credit cards and having secure deposits.
• Create a branded scheduling page with easy payment and intake forms.
• Integrate with many third-party apps, like Google Analytics, PayPal, Stripe, Zapier, etc.

Pros:

• Easy and automated scheduling.
• Automated receipts.
• Reminder notifications.
• Wide integrations.

Pricing:

• Free Trial: 7 Days.
• Emerging: $20/month (1 staff/location).
• Growing: $34/month (6 staffs/locations).
• Powerhouse: $61/month (36 staffs/locations).
• Enterprise: Custom.

6. YouCanBookMe

If you are looking for lightweight Calendly alternatives, then YouCanBookMe is one of the best choices.

YouCanBookMe empowers you to create a completely customized scheduling experience for your clients. You can easily create and customize the booking page, which can work 24/7 and help clients easily schedule, reschedule, or cancel bookings. Furthermore, it eliminates many manual tasks, such as CRM updates, automated video links, no-show tracking, reminders, and follow-ups.

Main Features:

• Click-based interface to create, customize, and share booking pages.
• Handle reminders, CRM updates, video links, and more autonomously.
• Multiple bookings of the same time slot for team-based events.
• Integrate with Google Calendar, Gmail, Outlook, Zapier, Teams, and more.

Pros:

• Customizable booking pages.
• 24/7 booking support.
• Automated CRM update.
• Wide integration support.

Pricing:

• Free: $0 (1 linked calendar).
• Paid: $12/month.

7. Appointy

Appointy is one of the straightforward Calendly alternatives free tools for small businesses.

Appointy is an online scheduling software that streamlines appointment management. It allows you to create booking pages and let customers schedule appointments in seconds from anywhere, anytime. If you don't have a website, it provides a unique subdomain through which you can create your customized booking page.

Main Features:

• Customizable booking page.
• Set working hours at both the service and staff levels.
• Streamlined back-to-back service booking.
• Facilitate recurring booking.
• Full, partial, or fixed prepayment.
• Automated SMS/email reminder notifications.

Pros:

• Subdomains for unique booking pages.
• Multilingual.
• Google Calendar sync.
• Mobile admin console.

Pricing:

• Free: $0 (1staff | 5 services).
• Growth: $29.99/month (1 staff | unlimited services).
• Professional: $59.99/month (5 staff | unlimited services).
• Enterprise: $99.99/month (multi-location).

8. SimplyBook.me

SimplyBook.me is a powerful online booking system for service-based industries.

SimplyBook.me lets you easily define services and providers, specify the availability, and let clients easily book 24/7. You can create a fresh mobile-optimized booking website or integrate the booking system into your existing one. Furthermore, you can also accept bookings from Instagram, Facebook, Google, and more. On top of that, it provides dedicated client and admin apps for a better experience. All these capabilities make it one of the best Calendly alternatives for service-based companies.

Main Features:

• Create personalized booking websites.
• Booking notifications to clients and staff via SMS/Email.
• Separate client and admin apps.
• Accept online payments through different platforms.
• Integration with FreshBooks, Google My Business, Facebook, Instagram, and more.

Pros:

• All-in-one platform to book and get payment.
• 24/7 booking management.
• Accept payments.
• Wide integrations.

Pricing:

• Free: €0 (50 bookings/month | 1 provider).
• Basic: €9.9/month (100 bookings/month | 5 providers).
• Standard: €29.9/month (500 bookings/month | 15 providers).
• Basic: €59.9/month (2000 bookings/month | 30 providers).

9. Setmore

Setmore dominates as one of the top free alternatives to Calendly. It is free to use for up to 4 users.

Setmore is scheduling software that helps businesses organize 24/7 automated online bookings, payments, reminders, and more. It allows you to create custom booking pages with your business branding. Furthermore, it can add a Google Meet or Zoom video meeting link to an appointment with one click.

Main Features:

• Create customized booking pages.
• 24/7 automated booking and payments.
• Add 1-click Google Meet or Zoom video meeting links.
• Personalized text or email reminders to every computer.
• Dedicated apps for desktop and iOS or Android smartphones.
• Integrates with multiple platforms, including Google Calendar, Salesforce, Square, Instagram, and more.

Pros:

• Free for up to 4 users.
• Easy to use.
• 2-way calendar syncing.
• Wide range of integrations.

Pricing:

• Free: $0 (4 users | 200 appointments/month).
• Pro: $12/month/user.
• Team: $9/month/user.

10. Microsoft Bookings

As the name implies, Microsoft Bookings is appointment scheduling software developed by Microsoft that is included with Microsoft 365 business plans.

Microsoft Bookings is designed for businesses, allows them to list their availability, and lets customers easily pick the booking spots. You can customize appointment details, specify service providers, set booking requirements easily. It is integrated with Microsoft 365 calendar to help avoid double-booking.

Main Features:

• Customizable appointment booking pages.
• Creates an MS Teams meeting link for every appointment booked as an online meeting.
• Integrates with Outlook, Teams, and other Microsoft 365 products.
• Automated reminders and notifications.
• Streamline booking reschedule or cancel.

Pros:

• Easy approach to creating booking pages.
• Integration with Microsoft 365 apps.
• Centralized management of customer data.

Pricing:

• Microsoft 365 Business Basic: $7.2/user/month.
• Microsoft 365 Business Standard: $15/user/month.
• Microsoft 365 Business Premium: $26.4/user/month.

11. Trafft

Trafft also stands as a Calendly alternative to automate business scheduling with customized booking pages.

Trafft is web-based scheduling software that displays your schedule, services, and availability on customized booking pages and empowers customers to book appointments instantly. It can sync your Google and Outlook calendars to provide a single view of all booked appointments. Like other alternatives to Calendly tools, it can also send automated reminders on WhatsApp, SMS, or email.

Main Features:

• Create customized booking pages for convenient 24/7 appointment booking.
• Centrally manage all staff calendars to specify their schedules.
• Built-in CRM functionalities.
• Accept online payments.
• Sync with Google and Outlook calendars.
• Automated reminders.
• Analytics dashboard.

Pros:

• 24/7 online booking.
• Staff management.
• CRM.
• Analytics.

Pricing:

• Free: $0 (5 users).
• Starter: $23.2/month (10 users).
• Scaling: $48.3/month (15 users).
• Enterprise: $250/month (50+ users).

12. Picktime

Last on our list of Calendly alternatives is Picktime – another easy-to-use scheduling app.

Picktime is a simple online appointment scheduling app. It lets you easily create an online booking page, set roles, and share the page with clients. Moreover, it goes beyond just facilitating appointment scheduling, as you can also get help with payments, invoicing, reporting, sales, customer, and team management.

Main Features:

• Instant creation of an online booking page with customized rules.
• Facilitate class bookings, including attendance, invoices, waitlist, etc.
• Video meeting integration with Zoom, Microsoft Teams, Google Meet, and more.
• Sync with almost all common calendars.
• Automatic appointment reminders to clients.
• Accept payments and generate invoices.
• Manage all resources from meeting rooms to equipment.

Pros:

• Easy to use.
• Team management.
• Payment and invoices.
• Multi-location management.
• Reports and analytics.
• Cost-friendly.

Pricing:

• Free: $0 (3 users).
• Starter: $4/month/user (3 users).
• Pro: $3/month/user (10 users).

Part 3. How to Automate Appointments for Your Business with AI-powered Chatbots

Other than using the above appointment scheduling software, there is an even more modernized way to automate appointments for your business, i.e., AI-powered chatbots.

In simple words, an AI-powered chatbot is like a virtual assistant that interacts with customers in human-like conversations and assists them in scheduling appointments. To better understand, let's consider GPTBots.ai, the leading platform for building AI chatbots.

GPTBots.ai is a no-code platform that allows easy creation of AI-powered chatbots. With GPTBots.ai, you can create a chatbot that interacts with customers, understands their queries, and assists them in scheduling appointments. You can integrate the chatbot on your website or any other platform like Calendly, WhatsApp, Discord, Zapier, or others and automate the appointment process.

Consider the AI chatbot below from SmileBright powered by GPTBots.ai. The customer just had to use the chat box to ask to schedule the appointment, and the chatbot scheduled it instantly. So, instead of creating booking pages, you can build and train a chatbot to handle appointments effectively.

Overall, GPTBots.ai provides an ideal platform for creating a full-fledged AI chatbot that not only assists in automated appointments but also facilitates customer support.

Learn more GPTBots and make it easier to grow business today.

• 12 Effective Ways to Use ChatGPT For Business [2024]
• [2024 Guide] How to Make a Discord Bot Without Coding
• How to Create a WhatsApp Bot in 5 Minutes! (Just 3 Steps)
• How to Build a FAQ Chatbot Without Coding in 5 Minutes!
• What Are HR ChatBots? [Ultimate Guide]
• What Are Slack Bots & How to Create a Slack Bot

Conclusion

Calendly is a well-known online appointment scheduling software, but it is not the only one in the market. Above, we have discussed 12 Calendly alternatives that offer similar or even better functionalities. Now, the final choice is yours. You can pick one of the above alternatives of Calendly that aligns with your needs.

However, if you want to gain a competitive edge, then AI chatbots are a much better choice in 2024. An AI chatbot can help customers schedule appointments in a human-like conversation. Secondly, it can also handle customer support queries. So, why not give customers a more modernized experience? Sign up with GPTBots.ai, create your first chatbot with simple clicks, and give customers a more efficient automated scheduling experience.

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